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Policies


Refunds, Cancellations and Substitutions

To facilitate a refund, please return the Refund Request Form to INTA Member Operations, or fax it to +1-212-768-1234  (Attn: INTA Member Operations).

Full refunds for the registration fee paid will be issued only if a cancellation request is received on or before March 11, 2016. Full refunds for the registration fee, minus a cancellation fee of US $150, will be issued for cancellations requested between March 12, 2016 and May 6, 2016. No cancellation requests will be accepted and no refunds will be given starting May 7, 2016.

Fees associated with Excursions and Guest Tickets are non-refundable.

To facilitate a substitution, please return the Substitution Request Form to INTA Member Operations, or fax it to +1-212-768-1234  (Attn: INTA Member Operations).

The base meeting registration, as well as any additional events purchases, are transferable only to individuals employed by your umbrella/affiliate organizations.

If you take advantage of the 2017 Annual Meeting promotion and you subsequently decide to cancel your registration for the 2016 Annual Meeting in Orlando, Florida, the registration for both meetings (2016 and 2017) will be cancelled. You will receive a full refund for the 2017 Annual Meeting registration fee, and the 2016 registration fee will be subject to the existing cancellation policy and deadlines.

Member vs. Non-Member Registration Rates

In order for a registrant to be eligible for the appropriate member rate to the Annual Meeting, your organization must already be a member in good standing for 2016.

Please note that if you choose not to renew and proceed with your meeting registration, you will pay the non-member rate. The non-member rate will not be refunded if/when your organization renews for 2016 at a later time.

2017 Annual Meeting Pre-Sale

If you take advantage of the 2017 Annual Meeting promotion and you subsequently decide to cancel your registration for the 2016 Annual Meeting in Orlando, Florida, the registration for both meetings (2016 and 2017) will be cancelled. You will receive a full refund for the 2017 Annual Meeting registration fee, and the 2016 registration fee will be subject to the existing cancellation policy and deadlines.

Please note that all members who purchase the 2017 Annual Meeting pre-sale registration between January 2016 and May 2016, will be required to pay 21% VAT on the registration fee. In 2017, when you log back in to the system, you will be prompted to pay the 21% VAT before you can access the hotel booking system. Information will be provided on the INTA website next year detailing the process to recoup the VAT.  Information will also be available at the convention center in Barcelona.

Badges and Admittance

Badges must be worn at all times to gain admittance to all official INTA functions, including meeting and hospitality space at hotels in INTA’s hotel block.

Only persons registered for the 2016 INTA Annual Meeting will have access to events associated with the meeting, such as educational sessions, committee meetings, meals, receptions, networking excursions, the Hospitality Area and the Exhibition Hall.

No children are allowed in the Exhibition Hall.

Committee only registrations will not be available for the 2016 INTA Annual Meeting.

Anyone found counterfeiting, copying, sharing and/or using badges from past meetings may be subject to sanctions, up to and including removal from the meeting and revocation of INTA membership.

Badge Reprint Policy

A US $100 fee will be charged for the first reprint of a lost or misplaced badge. A US $300 fee will be applied to a second reprint. Badges will not be reprinted a third time.

Final Program and Attendee Directory

The daily schedule and Attendee Directory is available on INTA’s online Attendee Portal, as well as the free 2016 INTA Annual Meeting Mobile App.

The Final Program will also be available in print, located at Bag Pickup (in the Registration area).

Guest Tickets

INTA no longer issues guest badges. Instead, registrants may purchase guest tickets for select events at the Annual Meeting and will be issued a guest ticket to those events only. You may purchase guest tickets for the INTA Concert Event, May 21, 7:00 pm-11:00 pm, the Opening Ceremony and Welcome Reception, Sunday, May 22, 4:00 pm-7:30 pm and/or the Grand Finale, May 25, 7:00 pm-11:00 pm.

Guest tickets will be provided to you upon check-in the Registration area.

A guest ticket will give access only to the event(s) purchased. Tickets will be collected at the entrance to the purchased event. Tickets must be presented at the time of entry.

Guests will not have access to the Hospitality Area or the Exhibition Hall or to the continental breakfasts or food served in these areas or in the educational sessions. Guest tickets are nonrefundable and nontransferable.

In keeping with our current policy, a guest is a spouse, significant other, child, family member or friend whose occupation is unrelated to the trademark industry. Associates within the trademark industry and coworkers are not eligible for a guest ticket.

 
Hotel

You must be registered, and payment must be received, before you will be eligible to reserve your hotel room within the INTA block. Following payment, you will be directed to the Hotel Reservation page to reserve your room online. Please note that the conference rate is limited to one room per registered attendee and that the INTA rate is based on availability.

Onsite Registration

All registrants must pick up their badge and event tickets onsite at the Registration Desk in the Orange County Convention Center during Registration Desk hours.

After Friday, May 20, attendees must register for the Annual Meeting onsite at the Registration Desk in the Orange County Convention Center.

Registration Desk Hours

Saturday, May 21        9:00 am–7:00 pm
Sunday, May 22          7:30 am–7:00 pm
Monday, May 23         7:30 am–5:00 pm
Tuesday, May 24        7:30 am–5:00 pm
Wednesday, May 25   7:30 am–2:00 pm (Hospitality will remain open until 4:00 pm)

Tuition Assistance

Tuition assistance for the INTA Annual Meeting is available to eligible attorneys who have a total individual income of less than US $35,000 a year or who are currently unemployed. Please note that proper documentation will be required. For more information, or to request an application, please contact cle@inta.org.


Special Needs or Dietary Restrictions 

If you have a special need or request, or are in need of auxiliary aids or services, please contact Tricia Simpson.

Waivers

INTA takes photographs and video of this event for use in future INTA news and promotional materials, in print, electronic and other media, including the INTA website. Event participants grant INTA the right to use any image, photograph, voice or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media becomes the property of INTA. Media may be displayed, distributed or used by INTA for any purpose.

By registering for or attending this event, you agree to the collection, use and disclosure of Personally Identifiable Information (PII). PII includes any information that identifies you personally (e.g., name, address, email address, phone number, etc.). INTA will use PII to (a) enable your event registration; (b) review, evaluate and administer INTA initiatives; (c) market INTA opportunities you may be interested in; and (d) share your PII with third parties that perform services on behalf of INTA in connection with this event, including, but not limited to, database management, event housing and transportation.

Termination of Services

In the past few years, INTA has seen an increase in the number of persons trying to register business colleagues as guests and engaging in other practices designed to avoid payment of the registration fee for the Annual Meeting. Please note that anyone found attempting to falsely register as a guest, or counterfeiting, copying or sharing badges, may be subject to sanctions, up to and including removal from the Annual Meeting and revocation of INTA membership.

 

 

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