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Generate new sale leads and increase your firm’s visibility at the Annual Meeting in Barcelona!


How do I exhibit at the Annual Meeting?

The Exhibition Hall is currently sold out. To be placed on a waiting list, please contact Paula Lee at plee@inta.org


Exhibition Hall Location


Fira Gran Via
Exhibition Hall is located in Hall 8.1

Attendee access to the venue is Hall 8
C/Foc - North Access
Recinto Fira Gran Via
08908 – L’Hospitalet

A virtual tour of the Fira Gran Via  Convention Center

Exhibition Hall Hours

Sunday, May 21          12:00 pm – 4:00 pm
Monday, May 22         10:00 am – 4:00 pm
Tuesday, May 23        10:00 am – 4:00 pm
Wednesday, May 24   10:00 am – 2:00 pm

Exhibition Hall Installation / Move-In Dates

Friday, May 19         8:00 am – 5:00 pm
Saturday, May 20    8:00 am – 5:00 pm
Sunday, May 21      8:00 am – 10:00am  

Exhibitors can use the Hall 8 loading gate, which is number 5 at Alumini Street.  Gate 5 will be opened from 8:00am to 5:00pm during Exhibitor move-in. Click here for information on the lorry access, transportation information and parking facility.  


Exhibition Hall Dismantling / Move-Out Dates

Wednesday, May 24    2:00 pm – 6:00 pm
Thursday, May 25        8:00 am – 12:00 pm 


Floor Plan

View the Fira Gran Via Convention Center and Exhibition Hall Floor Plans

In the Exhibition Hall-8.1 you will find the Committee Meetings, Exhibition, Internet Stations, General Hospitality, Premium Hospitality, Reserved Hospitality, Restaurants and Speed Networking.


Benefits of Exhibiting

As an Exhibitor, you will benefit from a wide range of promotions to maximize your investment. Each 3m x 3m exhibit booth space includes the following:
  • A 50-word Exhibitor profile and product description on the Annual Meeting mobile app and the INTA Website. (there will be no printed Final Program)
  • One (1) Exhibitor-Inclusive Registration, which includes access to all educational and social functions (including the Welcome Reception and Grand Finale).
  • Two (2) Exhibitor-Only Registrations, which include access to the Exhibition Hall and Hospitality Area only!                                                                                             
  • Exhibitor-Only Registrations do not have access to the educational or social functions and do not receive a conference bag. Exhibitor-Only Registrants can purchase tickets to the Welcome Reception ($125) and the Grand Finale ($200).

Exhibitor Booth Package

This is a hard wall show. Platforms and carpets are the only authorized floorings for your booth.
The Exhibit Booth Package does NOT include walls, pipe and drape, booth carpet, furniture, tables, chairs, electricity, floral arrangements, telephone, Internet, plumbing, or specialty lighting. These items are available for rent through Freeman Decorating Company.

Booth Equipment

Each booth will be set with hard wall back and side rails at the expense of the exhibiting company.

Booth Carpet

The Exhibition Hall is not carpeted; however all booths are required to have carpet or management approved flooring.


Member Exhibit Booth Pricing with Booth Registration

  • Exhibitor-Inclusive Registration – includes access to all educational and social functions, including the Welcome Reception and Grand Finale.
  • Exhibitor-Only Registration – includes access to the Exhibition Hall and Hospitality Area only! No access to educational and social functions.
         
Booth Size (meters)  Booth Space  Price   

Exhibitor-Inclusive Registration 

Exhibitor-Only Registration
3m x 3m (1 booth) Inline booth US $ 3,050  1 2
3m x 6m (2 booths)   Inline booth US $ 5,800   2 4
3m x 9m (3 booths)  Inline booth US $ 8,200   3 6
6m x 6m (4 booths) Island booth or peninsula  US $10,400   4 8
6m x 9m (6 booths)  Island booth US $14,600   6 12
6m x 12m (8 booths) Island booth  US $18,300   8 16
6m x 15m (10 booths)  Island booth US $21,400   10 20
6m x 18m (12 booths)  Island booth   US $25,600   12  24


Non-Member Exhibit Booth Pricing with Booth Registration

  • Exhibitor-Inclusive Registration – includes access to all educational and social functions, including the Welcome Reception and Grand Finale.
  • Exhibitor-Only Registration – includes access to the Exhibition Hall and Hospitality Area only! No access to educational and social functions.

Booth Size (meters)  Booth Space  Price   

Exhibitor-Inclusive Registration 

Exhibitor-Only Registration
3m x 3m (1 booth) Inline booth US $ 4,000  1 2
3m x 6m (2 booths)   Inline booth US $ 7,600  2 4
3m x 9m (3 booths)  Inline booth US $10,800  3 6
6m x 6m (4 booths) Island booth or peninsula  US $13,600  4 8
6m x 9m (6 booths)  Island booth US $19,200  6 12
6m x 12m (8 booths) Island booth  US $24,000  8 16
6m x 15m (10 booths)  Island booth US $28,000  10 20
6m x 18m (12 booths)  Island booth  US $33,600  12  24
    
 

Additional Registrations

There is no longer an option to purchase Exhibitor Reduced Registrations. If you require additional registrations for your organization, please register them online at the full registration fee.


How do I register my booth personnel?

You can register your booth personnel through the link in the email with the subject line “Register Your Booth Personnel for INTA's 139th Annual Meeting”. The link to register your booth personnel will be sent to all paid Exhibitors on January 18, 2017.


How do I reserve a hotel room/additional events?

You must register your booth personnel before they can reserve a hotel room or add any events to their registration. 


Visa and Passport

All individuals require a valid passport to enter Barcelona, Spain.  To determine if you require a visa to enter Barcelona and all the documentation you need, please visit the Spanish Visa Information website.

Most visa applicants will require a letter or confirmation of their visit to Spain. Please note that due to legal requirements, you must book your hotel within the INTA block to secure a visa letter from b-network.

You may request a visa letter once you have registered for the Annual Meeting and booked a hotel room within the INTA hotel block. Visa letters will be sent via e-mail as a PDF at no cost. Should you require an original visa letter, it will be shipped to you via DHL and you will be charged only for shipping.

It is important that you start your application process as soon as possible after registering for the Annual Meeting, to ensure that you receive your visa in time for INTA’s Annual Meeting, May 20-24, 2017.  
Please contact intahotels@b-network.com to request a visa letter.


Exhibitor Only Registrants can go to "Exhibitor Item" and purchase tickets to the receptions Fee        VAT 21% Total Cost     
Ticket Only–Opening Ceremonies and Welcome Reception, Adult $100  $21  $121
Ticket Only–Grand Finale, Adult $150  $32  $182


How much does the Annual Meeting registration cost?

Category     Early Bird    Standard  Onsite   
Member   $1,075 $1,375 $1,675
Non-Member   $1,600 $2,000 $2,450 

   
Exhibitor Agreement & Rules and Regulations

Exhibitor shall at all times during the Event observe and comply with INTA’s Exhibition Rules and Regulations (the “Exhibition Rules”), as may be updated from time to time. INTA shall have sole authority to interpret and enforce the Exhibition Rules and to make any amendments thereto as shall be necessary, in the sole judgment of INTA, for the orderly conduct of the Exhibition.  Exhibitor further agrees to comply with the Exhibition Rules and with all applicable laws, ordinances, and regulations. All matters and questions not specifically covered by these rules and regulations are subject to the decision of INTA whose decisions will be final. The Exhibitor agrees to accept and abide by such decisions. The Exhibitor will be held responsible for any damage done by its employees or representatives to the Event venue. 

INTA reserves the right at any time to prohibit or remove any exhibit, display, device, or part thereof, or prohibit the exhibit, display, device or promotional material that in its opinion is not suitable to or in keeping with the mission of INTA. Furthermore, INTA reserves the right at any time to prohibit or remove any exhibit, display, device or promotional material if the activity of the Exhibitor regardless of location of activities is in INTA’s sole opinion not suitable to or in keeping with the mission of INTA. Exhibitor may not engage in any activity that will interfere with or in INTA’s opinion be reasonably objectionable to other exhibits or that may present INTA or the Event in a false or negative light, whether at the Exhibition Hall or elsewhere during the Event. The Exhibitor agrees not to use hotel or hospitality rooms to exhibit or for demonstrations or entertaining at hours that conflict with scheduled INTA meetings, INTA events and Exhibition hours.


View the Exhibitor Agreement and Rules Regulations.

Guidelines for Exhibitor Booth Set-Up

All Exhibitors will need to follow the occupational health and safety guidelines and the booth regulations guidelines during the Exhibitor installation and dismantling dates.

Exhibitor Kit

Freeman Exhibitor kit: https://inta.exhibitionarchitect.co.uk
Note: Please create a user name and password; it is not the INTA user name and password

Servifira Exhibitor kit: https://apps.firabcn.es/areaExpositor/PreLogin.action
Note: The unique user name and password was emailed to the Exhibitor from the Servifira; if you need your user name and password please email Marta

VENDOR CONTACTS & SERVICES

  • Freeman - will be responsible for electricity for your booth, flooring for your booth, booth schemes rental, graphics/signage, furniture rental and audio visual equipment.                                                                                         

Freeman Exhibitor kit

Freeman Exhibitors services   
Email: Emea.exhibitorservices@freemanco.com 
Phone: +44 2476 601 601

  • CEVA Logistics- will be responsible for all exhibitor transportation pickup service, storage and delivery of your shipment to your booth

Email: Paul Strachan at paul.strachan@cevalogistics.com 
Phone: +44 330 58 77 69630 58 77

  • Custom Registration Inc - will be responsible for lead retrieval rentals.

You can securely rent your scanner online at www.customreg.com/leads and use code: INTA17

  • Servifira (Fira Gran Via) - will be responsible for internet services, telephone lines, catering, booth cleaning, rigging, floral service, and support staff services.

Servifira Exhibitor Kit

Servifira Exhibitor services   
Email: Marta Jiménez at mjimenez@firabarcelona.com  
m: +34 93 233 2271  OR 

Email: inta@firabarcelona.com or servifira@firabarcelona.com 
Phone: +34 93 233 00 00

Servifa - food and beverage  
Email: Clara Caballe at ccaballe@firabarcelona.com 
Phone: +34 932 332 784

 
SERVICE CONTRACTOR CONTACT INFORMATION

FREEMAN

Prologis Park, Imperial Road, Coventry, Warwickshire, CV8 3LF
Phone: +44 2476 601 601
Email: EMEA.ExhibitorServices@freemanco.com

FREEMAN Exhibition Architect (exhibitor kit)

*In order for you to order items for your booth you will need your booth number which will be sent at the end of February. Please note that you can order items for your booth starting in March.

Take advantage of discount pricing and enjoy the ease of ordering online by 7th April 2017. Our Internet online ordering service, Exhibition Architect is available for your convenience to order all Freeman Services. To place online orders, you will be required to enter your unique Login ID and Password. If this is your first time using Exhibition Architect, click on the "New to Freeman Online Ordering" link to create a new account. If you need assistance with Exhibition Architect, please call our Freeman EMEA Exhibitor Services Center on +44 (0) 2476 309 236.

Freeman preliminary pricing (for reference only)


Electrical Quick Reference Guide

This Quick Reference Guide is designed to assist exhibitors in planning their power requirements, and if followed, will reduce the likelihood of problems occurring at the exhibition venue.
View the Freeman Electrical Quick Reference 

Exhibitor Appointed Contractor Form

Please complete this form if your company plans to utilize the services of any independent contractors other than Freeman, the official general service contractor designated by INTA.
View the Exhibitor Appointed Contractor form

FREEMAN EXHIBIT TRANSPORTATION

Freeman, powered by CEVA Showfreight, offers a wide range of transport and logistical support. CEVA Showfreight can arrange transportation from ANY location in the world and have a comprehensive air, sea and road network offering a first class service and cost effective pricing.

Contact: Paul Strachan at Paul Strachan at paul.strachan@cevalogistics.com.

Click here for the Ceva Showfreight Shipping Guide.

SHIPPING INFORMATION

Warehouse Shipping Address

Shipments arriving in Barcelona earlier than Friday, May 19th can be stored at the CEVA onsite warehouse. Please use the address below and email paul.strachan@cevalogistics.com with your shipment details.

For shipment hired through Ceva/Resa; all freight should be addressed to the following address:

CEVA/RESA Showfreight
INTA 2017
Exhibitor name / Booth number
C/Botánica, Entrada 4
Recinto Fira Gran Via
08908 – L’Hospitalet 
Spain


Show Site Shipping Address

For Direct Deliveries to Hall 8 (not hiring Ceva/Resa), all freight should be addressed to the following address:

Shipments to the Fira Gran Via will begin Friday, May 19, 2017 at 8:00 am-5:00 pm. Shipments arriving before this date will be refused by the facility! 

C/Allumini, Entrada 5
Hall 8.1
Recinto Fira Gran Via
08908 – L’Hospitalet   
Spain
INTA 2017
Exhibitor name / Booth number
Tenancy for the show begins on  Friday, May 19 at 8:00 am and all booth items will need to be removed by Thursday, May 15 by 12:00pm.


Booth Shell for Rental through Freeman Decorating Company


You can rent a booth shell from Freeman Decorating Company. 

3m x 3m shell scheme package


Custom Booth

If you would like to design a custom booth please contact Mark Haverly. 

Email:  Mark.Haverly@freemanco.com
Phone: +44 2476 889825


Exhibit Booth Assignment

All exhibit space is assigned by Exhibit Management using a Priority Points System. Exhibitors do not select their booth space. INTA reserves the right to make the final determination of all space assignments in keeping with the best interests of the Exhibition.

INTA Priority Points System – Guidelines

Tier 1 Exhibitor: 15+ years’ exhibiting at the Annual Meeting
Tier 2 Exhibitor: 5‒14 years’ exhibiting at the Annual Meeting
Tier 3 Exhibitor: 0‒5 years’ exhibiting at the Annual Meeting

  • Exhibit Management calculates accumulated Priority Points for all previous years exhibited. Your organization is awarded one (1) Priority Point for every year your organization has exhibited at the Annual Meeting. Tier 1 Exhibitors will be assigned exhibit space first, based on their Priority Points.
  • Consideration will be given to applicants that are INTA members.
  • In the case of a tie, the date on which the application was received with full payment will dictate the order of the space assignment selection.
  • If your company elects not to participate in any given year or cancels, ALL Priority Points are forfeited.
  • Exhibitors that merge or acquire other Exhibitor space will assume the higher of the two (2) (or more) Priority Point totals. Priority Points will not be combined.
  • Priority Points will be deducted for infraction of rules and regulations (e.g., not completing set-up on time, dismantling earlier than closing time, etc.) by Exhibit Management.
  • Organizations should be aware that prime space typically is assigned to organizations that have a longer exhibit history.
  • INTA reserves the right to assign space to the Exhibitor and/or rearrange the floor plan, and/or relocate any exhibit at any time before or during the Exhibition.
  • INTA does not guarantee that an Exhibitor will not be placed next to a competitor.


INTA Staff Contacts

Plan Your Own Event, Location, and Content: meetings@inta.org

Exhibition, Sponsorship, and Web Banner Advertisement: plee@inta.org and kking@inta.org

Speaking Opportunities: soconnell@inta.org

All Other Inquiries, including Registration and Membership: memberoperations@inta.org

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