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PAYMENT

Payment for the Annual Meeting registration is by credit card only. 


SUBSTITUTIONS

Your base registration for the Annual Meeting is transferable to another person affiliated with your member organization umbrella.

To facilitate the substitution process, please submit your Substitution Request Form to INTA Member Operations, stating in detail the reason for the substitution and the person attending in your place.

CANCELLATIONS AND REFUNDS

To facilitate the refund process (for consideration of refund), please submit your Refund Request Form to INTA Member Operations, stating in detail the reason for the refund request, and including any relevant attachments.

Full refunds for the registration fee paid will be issued only if a cancellation request is received on or before March 15, 2019. 

Full refunds for the registration fee, minus a cancellation fee of US $150, will be issued for cancellations requested between March 16, 2019, and May 3, 2019. 

No cancellation requests will be accepted and no refunds will be given starting May 4, 2019.


MEMBER VS. NON-MEMBER REGISTRATION RATES

In order for you to be eligible for the appropriate member rate for the Annual Meeting, your organization must already be a member of INTA in good standing for 2019 at the time of registration.

Please note that if your organization chooses not to renew its membership and you proceed with your meeting registration, you will pay the non-member rate. The non-member rate will not be refunded if your organization renews for 2019 at a later time.


HOTEL BOOKING

You must be registered, and all payments must be received, before you will be eligible to reserve your hotel room within the INTA block. Following payment, the Hotel Reservation page will be provided in your confirmation email. Please note that the conference rate is limited to one room per registrant and that the INTA rate is based on availability.


2020 ANNUAL MEETING PRE-SALE

If you take advantage of the 2020 Annual Meeting promotion and you subsequently decide to cancel your registration for the 2019 Annual Meeting in Boston, the registration for both meetings (2019 and 2020) will be canceled. You will receive a full refund for the 2020 Annual Meeting registration fee and the 2019 registration fee will be subject to the existing cancellation policy and deadlines.

In order to receive the discounted member rate for the 2020 Annual Meeting, you must be in a member in good standing when registration launches in January 2020. If you are not in good standing, your 2020 Annual Meeting registration is subject to cancellation. 


REGISTRATION DISCOUNT

Regular and SME Members of INTA (excluding Nonprofit and University Member categories) will receive a complimentary registration for the 6th registrant, 11th registrant, and 16th registrant only. 

Regular and SME Members who qualify for the bulk registration discount may not receive a full refund if a threshold registration is subsequently canceled (subject to INTA’s cancellation policies). If the organization no longer meets the criteria for a discount because of a canceled registration, INTA will only refund the difference (subject to INTA’s cancellation policies).


TUITION ASSISTANCE

Tuition assistance for the INTA Annual Meeting is available to eligible attorneys who have a total individual income of less than US $35,000 a year or who are currently unemployed. Please note that proper documentation will be required. For more information, or to request an application, please contact cle@inta.org.

SPECIAL NEEDS

If you have a special need or request, or are in need of auxiliary aids or services, please contact Tricia Montero.

VISA LETTER REQUESTS

All individuals from outside the United States require a valid passport to enter the United States. To determine if you also require a visa to enter the United States and the required documentation, please visit this website for more details.

If needed for your country, you will be able to order an official Visa Letter from INTA during the registration process. Visa Letters will only be provided for registrants and cannot be provided for guests.

 
ONSITE REGISTRATION

All registrants must pick up their badge and event tickets onsite at the Registration Desk in the Boston Convention and Exhibition Center (BCEC) during Registration Desk hours.

After Friday, May 17, registrants must register for the Annual Meeting at the onsite Registration Desk in the BCEC.

2019 REGISTRATION DESK HOURS

  • Saturday, May 18, 9:00 am‒7:00 pm
  • Sunday, May 19, 7:30 am‒7:00 pm
  • Monday, May 20, 7:30 am‒5:00 pm
  • Tuesday, May 21, 7:30 am‒5:00 pm
  • Wednesday, May 22, 7:30 am‒2:00 pm


BADGES AND ADMITTANCE

Badges must be worn at all times to gain admittance to all official INTA sessions and functions, including meeting and hospitality spaces at hotels in INTA’s hotel block.

Only persons registered for the 2019 INTA Annual Meeting will have access to events associated with the Meeting, such as educational sessions, committee meetings, meals, receptions, networking excursions, the Hospitality Area, and the Exhibition Hall. Children, guests, and any other unregistered individuals will not be admitted without a paid ticket to any area of the meeting space. No exceptions will be made.

Committee-only registrations will not be available for the 2019 Annual Meeting.

Anyone found counterfeiting, copying, sharing, and/or using badges from past meetings may be subject to sanctions, up to and including removal from the Meeting and revocation of INTA membership.


GUEST TICKETS

INTA no longer issues guest badges. Instead, registrants may purchase guest tickets for select events at the Annual Meeting and will be issued a guest ticket for those events only. You may purchase guest tickets for the Opening Ceremony and Welcome Reception, Sunday, May 19, 4:00 pm–7:30 pm, and/or the Grand Finale, Wednesday, May 22, 7:00 pm–11:00 pm.

Guest tickets will be provided to you upon check-in in the Registration Area.

A guest ticket will give access only to the event(s) purchased. Tickets will be collected at the entrance to the purchased event. Tickets must be presented at the time of entry.

Guests and/or children will not have access to the Hospitality Area or the Exhibition Hall or to the continental breakfasts or food served in those areas or in the educational sessions. Guest tickets are nonrefundable and nontransferable.

In keeping with our current policy, a guest is a spouse, significant other, child, family member, or friend whose occupation is unrelated to the trademark industry. Associates within the trademark industry and coworkers are not eligible for a guest ticket. Anyone found counterfeiting, copying, sharing, and/or using guest passes from past meetings may be subject to sanctions, up to and including removal from the Meeting and revocation of INTA membership.


BADGE REPRINT POLICY

Onsite, a US $100 fee will be charged for the first reprint of a lost or misplaced badge. A US $300 fee will be applied to a second reprint. Badges will not be reprinted a third time.


REGISTRANT DIRECTORY AND MOBILE APP USAGE

During registration, you are given the option to share your information in the Registrant Directory. The Registrant Portal which include the Directory, is only accessible by other event registrants and is password protected. Email addresses are not included in the Registrant Directory.

It is the policy of the International Trademark Association (INTA) that all information contained in the INTA Membership Directory and the INTA Annual Meeting Registrant Directory is entrusted to registrants for their personal use only, and use of this information for any other purpose, such as unsolicited electronic communication, is expressly prohibited.  The same applies for the unauthorized sale or distribution of information obtained from our Registrant Directory. Violation of this policy may subject the member to sanctions up to and including revocation of INTA membership. Should you be aware of any violations of this policy, please report the issue to memberoperations@inta.org.

The mobile app will include a new networking feature for registrants of the 2019 Annual Meeting. Registrants will have the opportunity to opt in to connect with other Annual Meeting registrants. The app’s cutting-edge technology will serve as the optimal platform to connect 2019 Annual Meeting registrants, and will take the place of listing registrant contact information in the INTA Annual Meeting registrant directory on the portal. The app’s networking opt-in feature is designed to enhance registrants’ networking and professional development opportunities in advance of and during the 2019 Annual Meeting, while concurrently protecting data privacy. The sole purpose of this feature is to facilitate networking between registrants. Distribution and use of the information for other than this purpose in violation of INTA’s policy may lead to sanctions, including the revocation of INTA membership.


WAIVERS

INTA takes photographs and videos of this event for use in future INTA news and promotional materials in print, electronic, and other media, including the INTA website. Event participants grant INTA the right to use any image, photograph, voice, or likeness, without limitation, in its promotional materials and publicity efforts without compensation. All media become the property of INTA. Media may be displayed, distributed, or used by INTA for any purpose.


YOUR PERSONAL INFORMATION

INTA collects personal information to enable your event registration, including your name, address, email address and other contact details. This information may be shared with select third parties that perform services for INTA in connection with this event, including database management services and event housing, when applicable. Please review INTA’s full Privacy Policy available online.


TERMINATION OF SERVICES

In the past few years, INTA has seen an increase in the number of persons trying to register business colleagues as guests and engaging in other practices designed to avoid payment of the registration fee for the Annual Meeting. Please note that anyone found attempting to falsely register as a guest, or counterfeiting, copying, or sharing badges, may be subject to sanctions, up to and including removal from the Annual Meeting and revocation of INTA membership.


CODE OF CONDUCT

Registrants agree not to display or distribute any promotional items or to engage in any marketing or advertising during the event outside of an approved booth in the Exhibition Hall. Registrants further agree to conduct themselves in a manner that is courteous and respectful of INTA and its staff and of registrants at the event from other cultures and parts of the world. Any registrant who, in the sole opinion of INTA, engages in conduct that is unethical, offensive, or not in keeping with or appropriate for the event may be dismissed from the Annual Meeting without refund.


PLAN YOUR OWN EVENT

INTA understands that many affiliate events take place during the week of the meeting and we wish you success with your event. INTA would like to know about all events taking place in Boston during our Annual Meeting so that your events do not conflict with our planned events. If you plan to host a reception, client party, secure a hospitality suite for meetings, etc., we ask that you inform us in advance by filling out the Plan Your Own Event form. Please note that in the review and any subsequent approval of a request, INTA is not taking any responsibility or liability for the event. Your organization will be fully liable and responsible for all matters concerning your event, including but not limited to making all payments, having adequate insurance coverage, ensuring appropriate behavior from guests, and meeting contractual obligations. 

Approval of a request does not guarantee that you will secure your first choice venue or hotel. Once approved, you may contact your chosen venues promptly to confirm your event requirements.


MARKETING YOUR EVENTS VIA EMAIL 

When promoting your event via email, we ask that you refrain from using “INTA” or “International Trademark Association” in a way that suggests that INTA is an official sponsor of your event. For example, we ask that you: 
  • Not use INTA or International Trademark Association in an email subject line unless the subject line also makes clear the name of the firm sponsoring the event.
  • Not use INTA as part of an RSVP or other email address.
  • Not use INTA in the name of a party or event (for example, please do not call your event “INTA Reception”).




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