2025 Annual Meeting
Meeting Services Requests
Corporate Meeting and Reserved Hospitality Rooms are now part of our new Business Suites
New in 2025, INTA is pleased to offer enhanced meeting room services to groups who use meeting space in the Convention Center. These new offerings are designed to improve the overall meeting experience, making it easier, more productive, and more comfortable for all attendees.
Due to the high demand for meeting rooms, we are almost at full capacity, and the request form has been closed. If you’re still interested in booking a space, please reach out to Tina Vickery. When you contact her, make sure to include the date, time, number of expected attendees, and your preferred room setup.
Please note that emailing Tina does not guarantee a room, but we will do our best to accommodate your request. Assistance will be provided on a first-come, first-served basis. Thanks for your understanding and cooperation!
Important: All company staff and guests must be registered for the INTA 2025 Annual Meeting and wear their personal badge to gain access to the meeting room.
Corporate Meeting Rooms
Only available to corporate members in good standing who are registered for the 2025 Annual Meeting.
Rooms are complimentary.
Corporate Meeting Room Details
INTA will offer corporate members in good standing complimentary use of a Corporate Meeting Room in the San Diego Convention Center. Tina Vickery will be your main contact for all services. Once the room is assigned, Tina will work with you on all the logistics details including food and beverage, audio visual, and other services. She will also set up a call with you to assist in the planning process.
Corporate Meeting Rooms will be available on:
- Saturday, May 17, 8:00 am–7:00 pm
- Sunday, May 18, 8:00 am–4:30 pm
- Monday, May 19, 8:00 am–5:00 pm
- Tuesday, May 20, 8:00 am–5:00 pm
- Wednesday, May 21, 8:00am–2:00pm
Please note that all company staff and guests must be registered for the 2025 Annual Meeting and wear their personal badge. Anyone without a badge will not have access to the meeting space.
Terms and Conditions
- All event guests and staff must register for the 2025 INTA Annual Meeting and wear their own meeting badge to access event spaces.
- At least two members from your organization must register for the 2025 Annual Meeting to reserve corporate meeting room space at the Convention Center.
- For larger room requests, please email the required date and time, and we will attempt to accommodate.
- Food and beverage orders can be placed through Tina Vickery.
- You may bring a pop-up banner to display immediately outside your meeting room for the duration of your meeting.
- Complimentary basic Wi-Fi will be provided in the meeting rooms; if a hardwired internet connection is needed, it can be ordered through Tina Vickery.
- Meeting rooms come with basic AV equipment (screen and projector). Additional audio-visual equipment can also be ordered through Tina Vickery.
- To cancel a reserved room, written notice from the event host(s) must be sent to INTA and Tina Vickery by April 20, 2025.
Reserved Hospitality Rooms
Available to all registrants of the 2025 Annual Meeting. Rooms are available at a cost.
Details & Pricing
Reserved Hospitality Rooms in the San Diego Convention Center are available. Tina Vickery will be your main contact for all services. Once the space is assigned, Tina will work with you through the process to identify additional services you may want to purchase, such as F&B and audio-visual, and make sure those services are delivered on time once onsite. She is also available to advise on the planning process if you need assistance.
Reserved Hospitality Rooms will be available on:
- Saturday, May 17, 8:00 am–7:00 pm
- Sunday, May 18, 8:00 am–4:30 pm
- Monday, May 19, 8:00 am–5:00 pm
- Tuesday, May 20, 8:00 am–5:00 pm
- Wednesday, May 21, 8:00am–2:00pm
Please note that all company staff and guests must be registered for the 2025 Annual Meeting and wear their personal badge. Anyone without a badge will not have access to the meeting space.
Pricing will vary depending on your needs. You will be invoiced once your meeting room has been booked and confirmed.
| Meeting Size | Half-Day Price | Full-Day Price |
| Small (up to 8 people)* | US$400 | US$650 |
| Medium (up to 150 people depending on room set) | US$600 | US$950 |
| Large (up to 330 people depending on room set) | US$1,100 | US$1,950 |
*build-out, non-permanent rooms
Terms & Conditions
- All event guests and staff must register for the 2025 INTA Annual Meeting and wear their own meeting badge to access event spaces.
- At least two members from your organization must register for the 2025 Annual Meeting to reserve hospitality meeting room space at the Convention Center.
- For larger room requests, please email the required date and time, and we will attempt to accommodate.
- Food and beverage orders can be placed through Tina Vickery.
- You may bring a pop-up banner to display immediately outside your meeting room for the duration of your meeting.
- Complimentary basic Wi-Fi will be provided in the meeting rooms; if a hardwired internet connection is needed, it can be ordered through Tina Vickery.
- Audio-visual equipment can be ordered through Tina Vickery.
- Cancellation notifications by event host(s) to INTA and Tina Vickery must be received in writing by January 26, 2025, to avoid a cancellation fee.
- Starting January 27, 2025, a cancellation fee will be applied to the cancellation. Note that the percentage is based on the total cost of the room(s) that you wish to cancel. Please see the table below for specific information:
| Cancellation Fee % | Start Date | End Date |
| 0% | 11/08/2024 | 01/26/2025 |
| 25% | 01/27/2025 | 02/23/2025 |
| 50% | 02/24/2025 | 03/23/2025 |
| 75% | 03/24/2025 | 04/20/2025* |
| 100% | 04/21/2025 |
*No refund will be given after April 20, 2025.