1. Submit the Affiliate Events Form (formerly “Plan Your Own Event (PYOE)” form). A separate form must be submitted for event / meeting you plan on hosting.
2. Wait for approval: INTA will respond within five business days to approve or decline your request.
3. Post-Approval: Once approved, you may proceed to coordinate directly with your preferred venue. INTA has a limited number of meeting rooms available in the hotel at a fee.

Sophie Van de Vorst
INTA main contact for Affiliate Events

Paula Lee
INTA main contact for Meeting Rooms (copy Sophie Van de Vorst)

IMPORTANT REQUIREMENTS BEFORE CONTRACTING WITH YOUR VENUE

• All affiliates must complete INTA’s Affiliate Events Form for each day you are planning an event or meeting the Leadership Meeting.
• Ensure that INTA confirms that your event does not conflict with INTA’s events before contracting with your venue.
• INTA will review submissions within five business days.
• Submission does not guarantee approval.

IMPORTANT REQUIREMENTS ONCE YOU SECURE YOUR VENUE

• Ensure that your guests are registered for the Leadership Meeting.
• Ensure that you and your guests are aware of and will comply with your venue’s health and safety measures.
• When promoting your event/meeting, you should not suggest that INTA is an official sponsor of your event or involved in any way. For example:
  • Do not use “INTA” or “International Trademark Association” in an email subject line unless the subject line also makes clear the name of the organization sponsoring the event.
  • Do not use “INTA” as part of an RSVP or other email address.
  • Do not use “INTA” in the name of a party or event (for example, please do not call your event “INTA Reception”).
• The use of “INTA” in any invented word, phrase, or combination is strictly prohibited without prior written consent from the authorized representatives. This includes but is not limited to, any products, services, marketing materials, or promotional content. Unauthorized use of the name “INTA” in such a manner may result in legal action.
• The use of the INTA logo in any marketing promotion is prohibited unless you have written permission from INTA.

IMPORTANT REQUIREMENTS DURING YOUR EVENT

• Ensure that all attendees and guests are registered and wear their Leadership Meeting badges.
• Adhere to venue capacity limits and health and safety measures.
• Comply with local laws.

DISCLAIMER

• All events/meetings hosted by you and/or your organization are your sole responsibility before, during, and after.
• INTA is not responsible for any affiliate events hosted in conjunction with the 2025 Leadership Meeting.
• INTA disclaims any liability for the actions, omissions, or conduct of any affiliates, or their representatives.
• By hosting an event, affiliates acknowledge that they release INTA from any and all claims, demands, or liabilities arising out of or related to such affiliate events.
• This disclaimer is intended to promote a clear understanding of the relationship between INTA and affiliates and to safeguard all parties involved.

OUR COMMITMENT TO YOU

• We’ll contact you within five business days of receiving your completed Affiliate Event Form.
• After INTA confirms that your event does not conflict with an INTA event, you may proceed with your venue.
• Note that confirmation does not guarantee your first-choice venue.