Exhibitor Manual
Exhibitor General Information
Exhibitor Registration Information
Floor Plan

First-Time Exhibitor’s Guide

Exhibitor Update Newsletter archives:

• September Exhibitor Update Newsletter
• October Exhibitor Update Newsletter
• November Exhibitor Update Newsletter
• December Exhibitor Update Newsletter
• January Exhibitor Update Newsletter
• Exhibitor Town Hall #1 Recording and Slides
• February Exhibitor Update Newsletter
• March Exhibitor Update Newsletter
• April Exhibitor Update Newsletter
• May Exhibitor Update Newsletter

Exhibit Management
Exhibit Space Assignment, Booth Sales, Exhibit Rules and Regulations, Exhibit Space Invoicing and Payment, Other Exhibit Questions

Hall-Erickson, Inc.
[email protected] | +1-800-752-6312 | +1-630-434-7779
Paul Graller | Exhibits Manager (rules and regulations, all operations questions) – [email protected]
Mark Keuhl, Jennifer Ibe | Sales Managers (booth sales / change location requests) – [email protected]
Chrissy Petracek |  Exhibitor Services (booth confirmations and invoices) – [email protected]

Tina Vickery | Meeting Services (corporate meeting and reserved hospitality rooms) [email protected]

INTA Meeting Staff
International Trademark Association
www.inta.org/about/contact-us/

Sponsorship Sales
Lyonel C. Yu, Strategist, Sponsorships
[email protected]

GES/Operations

Custom Exhibit Booths (Deadline: April 19)
Alisha Rodriguez | Spiro
Phone: +1-817-692-1433
[email protected]

International Shipping & Logistics
Ana Aguilar
International Logistics Manager
Office +1-562-356-3770
Mobile +1-714-713-6419
[email protected]

International Shipping Quote Request

GES National Service Center
+1-800-475-2098
+1-702-515-5970 (international)
Monday – Friday
6:00 AM – 4:00 PM PST

International exhibitors can contact GES at [email protected].

Share on Social Media
Promote your 2025 Annual Meeting exhibitor booth! Customize the Canva links below with your booth number, headshot, and contact information and post on your preferred social media channel. Be sure to use the 2025 Annual Meeting hashtag: #INTA2025.

“I’m Exhibiting” 1080×1080 Canva Template

“I’m Exhibiting” 1200×600 Canva Template

“I’m Exhibiting” Email Signature Canva Template

“We’re Exhibiting” 1080×1080 Canva Template

“We’re Exhibiting” 1200×600 Canva Template

“We’re Exhibiting” Email Signature Canva Template

If you prefer not to customize your graphic, please download the image below (right-click and save).

LinkedIn (1200×627)

Housing Poachers Reminder

INTA carefully chose Connections Housing as the official exclusive housing company for the 2025 Annual Meeting in San Diego, California, USA.

Please be warned that there are other companies claiming to have some relationship with the Annual Meeting. This is a misrepresentation. These companies may offer discounted hotel rates, may use URLs and websites similar to INTA’s, or may identify themselves in calls or emails as working for INTA. Please do not be misled. The only authorized communications will come from INTA (inta.org) or from Connections Housing. If you encounter any questionable solicitations, please contact us.

Once you have registered for the Annual Meeting, you can easily book a room on Connections Housing’s website.

Connections Housing provides the following benefits to registrants:

• Secure reservation process
• No prepayment
• No change or cancellation fees if your reservation is cancelled within the time period allowed
• Guaranteed satisfaction
• Call center support to assist you prior to arrival and on-site

The hotel reservation link will be available in your 2025 Annual Meeting confirmation email. Room assignments will be available two weeks before the Meeting.

INTA has negotiated discounted rates at all hotels in our official block from May 14 to May 24, 2025 (three days before and three days after the official dates of the 2025 Annual Meeting, based on availability). As previously mentioned, our official housing provider is Connections Housing. Rates and availability are subject to change after April 24, 2025.

You must register for the Annual Meeting before you can reserve your hotel room within INTA’s block of discounted rooms. If you cancel your registration, your hotel reservation will also be canceled. The Annual Meeting rate is limited to one room per registrant. Once you complete the meeting registration, you will receive a link to the Hotel Booking System in your confirmation email, or you can log into the registration portal at any time after you register to book a room (based on availability).

If you need to speak to a reservation specialist regarding your existing reservation, call +1-702-381-0912, or email [email protected]. Reservation specialists are available Monday to Friday, 9:00 am to 6:00 pm EST.

If you have a physical disability that requires special accommodation or would like to reserve a private suite, please contact [email protected].

Note on Unauthorized List Rental

Some INTA exhibitors may receive communications from companies selling INTA attendee lists. Please note that these companies have no affiliation with INTA, we do not verify their lists and we cannot recommend purchasing a list through them.

Please refer to this press release for more information: Exhibitions & Conferences Alliance Applauds Federal Trade Commission for Finalizing Anti-Impersonation Fraud Rule.

Exhibitor Listing Warning

As an exhibitor, your listing in the online exhibitor show map and INTA 2025 Annual Meeting mobile app is always complimentary. Please disregard all solicitations from third-party suppliers offering directory listings. They are not affiliated with INTA, the INTA 2025 Annual Meeting Innovation Marketplace, or event management. If you are approached by a questionable supplier, please contact [email protected].

Official Services

Be wary of any false and misleading messages sent by companies claiming to be the official provider of services for the 2025 Annual Meeting. Official service providers for services will be clearly identified in the Exhibitor Manual. INTA contracts a select group of companies to perform the various tasks needed to set up, operate, and dismantle the exhibits. These companies are considered the “Official Contractors” for the event. If you have any questions about service providers claiming an affiliation that cannot be substantiated, contact Hall-Erickson at +1-630-434-7779 or [email protected].