IP Docketing Manager

Position Description

Summary:

The Intellectual Property Docketing Manager is responsible for the daily administration of intellectual property docketing, performs primary docketing functions, and manages all aspects of client electronic and paper intellectual property records.

DUTIES AND RESPONSIBILITIES:

1.  Docketing of U.S. and foreign correspondence, communications and pleadings in both paper and electronic form.
2. Supervising, managing and training docketing staff and workflow (docketing, e-filing into document management system, executing special projects including file intakes and exports and auditing of data related thereto, special requests and special projects), including quality control review of completed docketing.
3. Assisting IP-team members with docketing related requests and questions.
4. Liaising with IP Department attorneys regarding docketing and file related processes.
5. Updates and maintains written docketing policies and procedures.
6. Ensures proper communication and follow-up regarding daily deadlines.
7. Responsible for maintaining neat and orderly paper files, including process for transfer of relevant files to off-site storage on a regular basis.
8. Monitors IP law changes impacting docketing, and ensures docketing processes are updated as necessary.
9. Preparing intellectual property reports (periodic portfolio reports to clients, special reports, renewal reports, etc., in standard form, Excel or other formats as requested by clients, attorneys and paralegals) and works with docketing staff to ensure ability to generate all types of reports in a timely and accurate manner.
10. Establishes process for and maintains database of cost estimates in connection with routine intellectual property-related projects (filings, renewals, assignments, etc.)
11. Works with IT staff to ensure IP group stays on top of changes in document management system to ensure we maintained a streamlined process with electronic filing, export of records/files, and import of records/files.
12. Other tasks as required by client requests and/or IP Department attorneys.

Qualifications

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED: 

1. Bachelor’s Degree and paralegal certificate or other relevant specialized training and certification required.
2. Minimum of 10 years of IP docketing experience. Minimum of 3 years of IP docketing management and supervisory experience.
3. Strong knowledge of CPI or similar trademark docketing software, iManage and U.S. and international trademark resources necessary to verify information requiring docketing.
4. Experience managing large volume of docketing matters.
5. Detail oriented, able to work both independently and collaboratively in a fast-paced environment, and able to manage multiple tasks.
6. Extensive knowledge of U.S. and international trademark prosecution and enforcement including TTAB procedures, as well as copyrights, domain names, copyrights, design patents, and intellectual property licensing, and the docketing requirements associated therewith.
7. Excellent written and oral communication skills as well as strong organizational skills and a team player.
8. Consistent and predictable attendance including on site as needed.

About the Organization

The founding vision of Barack Ferrazzano in 1984 was to create a new model that departed from the standard “mega-firm” approaches and, instead, focused on delivering efficient, team-oriented services of the highest quality. Our founding partners – two highly respected law professors at Northwestern University and two former members of a prominent Chicago firm – were soon joined by like-minded colleagues also seeking an alternative to the large law firm environment. We have grown steadily ever since.

Barack Ferrazzano is not structured to be all things to all clients. However, the high levels of internal flexibility and extraordinary talent within our organization allow us to craft unusually practical and economical solutions to match client challenges and needs. This business-oriented approach has led many clients to engage Barack Ferrazzano to handle complex, time-sensitive, and high-stakes matters. Our reputation is based on our people and the results they achieve. The attorneys we select – many from the country’s most renowned law firms and top U.S. law schools – leverage the environment we have created to become some of the finest lawyers available today.

Barack Ferrazzano is an Equal Opportunity Employer.

How to Apply

Please submit a resume in .pdf or MS Word format to:  [email protected]

or apply using this link:

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=fcc23ab6-db50-422e-b53b-9a36080e56f3&ccId=19000101_000001&jobId=464247&source=CC2&lang=en_US

Apply Here