INTA Event Policies

Last Updated: July 13, 2026

1. Registration and Fees

Registration Requirements 

• All registrants for our events must be registered. 
• Your registration entitles you to participate in the specific event that you registered for. 

Member Registration Rates 

• To enjoy the member registration rate for our event, your organization must already be a member in good standing at the time of registration and at the time of the event. 
• If your organization chooses not to renew its membership and proceeds with your event registration, you will pay the non-member rate. However, the difference between the member and non-member registration rates will not be refunded if your organization renews the membership year after you register for the event. 

Payment Method and Processing Fees 

• Payment for our event registration is by credit card only through our online system. Payment is due at the time of registration, and all transactions are subject to a 3.3% processing fee. 
• Additional fees may be required for add-on offerings, if any. For more information on add-on offerings at specific events (if any), please visit our specific event page. 

Tuition Assistance 

• Tuition assistance for our event is available to eligible practitioners who have a total individual income of less than US $35,000 a year or are currently unemployed. Proper documentation will be required. Applications must be submitted and approved prior to event registration; applications received after registration will not be considered. For more information or to request an application, please contact us.

2. Guest Registration

• Guests refer to spouses, partners, or children who are not IP or Trademark professionals. 
• Minor children and those who require supervision are not allowed to attend unless there are specially designated events for these groups. 
• In those circumstances, the registered minor children and those who require supervision are only allowed in the space designated specifically for that event. Under no circumstances are they allowed to enter the INTA-licensed event space outside of the designated group event.

3. Nonprofit Registration Rate – Eligibility Criteria

The nonprofit registration rate is available only to full time staff members of a qualifying nonprofit organization. Eligibility for the nonprofit rate is based on employment status, not affiliation. The nonprofit rate does not apply to:

• Individuals who are members of a nonprofit or professional association but are not employed as staff by that organization
• Individuals affiliated with, volunteering for, or serving on committees or boards of a nonprofit
• Individuals seeking to access the nonprofit rate through membership, partnership, or association affiliation

Applicable rates in those cases are:

• INTA Member Rate — if the individual is an INTA member
•  Non Member Rate — if the individual is not an INTA member

Affiliation with another association, committee participation, volunteer service, or similar involvement does not confer eligibility for INTA’s nonprofit registration rate.

4. Event Access and Admittance

• Only persons registered for our event and wearing their own official event badge will have access to our licensed venue spaces. 
• All guests who are allowed to attend certain INTA events in specific areas must always wear their official INTA event badge or any other identification required by INTA. 
• Minor children, guests, and any other unregistered individuals will not be admitted unless they fall within our guest registration policies for the Annual Meeting. 

No exceptions will be made.

5. Event Badges

Badging Policy and Committee Participation 

• All individuals within a member organization attending an INTA event are expected to register for the event and wear their official event badge, including INTA-related offsite events. 
• Continued committee participation requires that everyone at the organization level respect this policy. 
• If any individual from a member organization attends an event without proper registration and a badge, all committee members from that organization may be removed from their committee assignments. 

Badge Information 

• Event badges remain the property of INTA at all times, and shall serve as a revocable license in the event of any breach by a registrant of the Event Policy.
• All event registrant badges will display Record Number, Preferred Name / First Name, Last Name, Organization Name, and, if removal is not requested by the registrant prior to the issuance of the badge at the Event, Country in which the Organization is based.
• All event registrant badges will contain a QR code hosting the following information: Registration ID, Record Number, Preferred Name / First Name, and Last Name.
• Attendees are strictly prohibited from altering, defacing, or obscuring any information printed on the badge.
• Anyone found altering, defacing, or obscuring any information printed on the badge, counterfeiting, copying or sharing of badges, and/or using badges from past events (collectively, “Badge Misuse”) may be subject to sanctions, up to and including removal from our event and revocation of INTA membership, and such registrant hereby agrees to indemnify INTA for any and all claims or damages associated with a complaint raised by any third party as a result of Badge Misuse.
• INTA reserves the right to confiscate any badge that is the subject of Badge Misuse and revoke event access without refund or credit.

Badge Reprint Policy 

• On-site, a US$500 fee will be charged for the first reprint of a lost or misplaced badge. 
• A US$600 fee will be applied to a second reprint. 
• Badges will not be reprinted a third time. 
• The value of your event badge exceeds the cost of the reprint. Reprint charges are in place to protect the integrity of the event and to prevent circumstances where a reprinted badge could be given to another unregistered person. This ensures that only properly registered participants have access to event spaces and benefits, maintaining fairness and security for all attendees. 

Onsite Badge Collection 

• All registrants must pick up their badge onsite at our event venue. 
• Registrants will only be allowed to collect their own badge. 
• Printing badges on behalf of other registrants is strictly prohibited. 

Once you have picked up your badge, it must always be worn throughout our event, including INTA-related off-site events.
 

6. Onsite Registration

• Onsite registration will be offered at our events unless otherwise indicated.

7. Travel and Accommodation

• Any costs associated with your attendance at our event shall be paid solely by you, and we shall have no liability for such expenses.
• Registrants are solely responsible for ensuring they meet all entry requirements for the event location, including but not limited to visas, electronic travel authorizations (ETAs), passports, and any other documentation required by local authorities. We do not assume responsibility for obtaining or verifying entry documents.

8. Cancellations, Credits, and Substitutions

Force Majeure

INTA reserves the right to cancel, postpone, modify, shorten, relocate, convert to a virtual or hybrid format, or otherwise alter any event, in whole or in part, without liability, if INTA determines that the event cannot be held as planned or that the safety, feasibility, legality, or practical operation of the event is materially affected by a Force Majeure Event.

For purposes of this policy, a “Force Majeure Event” means any event, circumstance, occurrence, or condition beyond INTA’s reasonable control that renders the event impracticable, inadvisable, impaired, illegal, impossible, unsafe, or otherwise materially affected. Such events may include, without limitation:

• Acts of God, natural disasters, severe weather, earthquakes, floods, fires, explosions, hurricanes, tsunamis, environmental conditions, or other natural calamities;
• Epidemics, pandemics, disease outbreaks, quarantines, public health emergencies, or other health-related risks recognized by governmental authorities, public health agencies, or international organizations;
• War (declared or undeclared), armed conflict, terrorism, threats of terrorism, invasion, hostilities, civil unrest, riots, insurrection, rebellion, public disorder, demonstrations, or similar disturbances;
• Government actions, regulations, advisories, travel restrictions, sanctions, embargoes, border closures, declarations of emergency, or other governmental measures;
• Labor disputes, strikes, lockouts, work stoppages, shortages of labor or materials, or disruptions affecting suppliers, service providers, or contractors;
• Failures or disruptions of transportation systems, utilities, communications networks, technology systems, venues, infrastructure, or other essential services; and
• Any other circumstance beyond INTA’s reasonable control that materially interferes with, delays, prevents, limits, or adversely affects the planning, conduct, attendance, or operation of the event.

In the event of a Force Majeure Event, INTA shall have no liability for any resulting cancellation, postponement, modification, interruption, or disruption of the event and shall be relieved of any obligations affected by the Force Majeure Event. INTA reserves all rights to determine the appropriate course of action in its sole discretion.

Credit Policy

• Credits may be issued when a registrant cancels an event registration and may be applied toward a future paid INTA in-person event. Credits are valid for twelve (12) months from the first day of the original event date; after this period, credits expire and are no longer eligible for use.
• Credits cannot be refunded at any time and may not be applied to membership dues, donations, or add-on activities, including Business Development Excursions, Table Topics, workshops, or receptions.
• A credit may be used for more than one event within the validity period; however, registration is not confirmed until the applicable invoice is paid in full.
• Credits are assigned to the organization rather than the individual registrant and remain with the organization if the registrant departs.
• Unused credits after the one-year validity period are considered expired and are not available for use or refund.

Cancellation and Substitution Rules

• Written notice of cancellation must be received by the stated event deadline.
• Substitutions within the same organization are permitted if credit cannot be applied.
• Registrants who do not attend the meeting or do not collect their badges are not eligible for credits.
• Separate bookings, such as hotel or travel arrangements, must be canceled independently and are not covered under INTA’s credit policy.
• For our credit and substitution policy and timeline, please visit the respective event page.

Who This Section Applies To

These cancellation, credit, and substitution provisions apply to event registration only. Exhibit space, sponsorships, Business Suites, Affiliate Events, and other contracted event opportunities are governed by separate agreements or program terms, and different cancellation, credit, transfer, or substitution terms may apply.

9. Event Content

• INTA reserves the right to change aspects of our event, including but not limited to event name, themes, content, program, speakers, hosts, moderators, venue, time, and event policies.
• No unauthorized promotional material may be distributed at any time during the event. Where promotional activity is expressly permitted by INTA, it must comply with the applicable event-specific rules, including exhibitor, sponsor, Affiliate Event, and Business Suite terms.

10. Use of Likeness

• By participating in our event, you grant INTA the right to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally disseminate, in perpetuity, such media without any further approval or payment.
• This grant includes the right to edit such media, use the media alone or together with other information, and allow others to use or disseminate the media. All media becomes the property of INTA. INTA also reserves the right not to record any event.

11. Use of Member Directory, Registrant Directories, and Networking Tools

• All information in our Member Directory is entrusted to registered members for personal use exclusively. The use of this information for any other purpose, such as unsolicited electronic communication, is expressly prohibited.
• Unauthorized sales or distribution of information obtained from the Membership Directory is prohibited. Violation may result in sanctions up to and including revocation of membership.
• Our event Registrant Directories are limited to INTA event registrants.
• All event registrants will have access to our meeting mobile app, when available, and can display their contact information at their discretion.

12. Special Needs

• If you have an accessibility request or need auxiliary aids or services, please contact us.

13. Disclaimer of Warranties, Limitation of Liability

General Disclaimer

• INTA gives no warranties regarding any aspect of our event or related materials and disclaims all implied warranties.
• The views of speakers, registrants, and sponsors do not necessarily reflect INTA’s views.

Liability Limitations

• INTA will not be liable for errors, omissions, or damages arising from event content or participation.
• Maximum aggregate liability is limited to the amount paid by you for the event.

14. Code of Conduct

• INTA events are inclusive, respectful, and harassment-free environments. We encourage open exchange of ideas and professional networking.
• All participants are expected to comply with this standard and with directions from INTA staff. Failure to do so may result in appropriate action, including removal from event activities or premises, revocation of badges or credentials, restriction of access to event spaces or services, and consideration in future participation decisions, as determined by INTA.

15. Intellectual Property

• All intellectual property rights in and to our event, content, and materials are owned by INTA or event sponsors/speakers.
• You may not use or reproduce trademarks, event content, or distributed materials without prior written permission from INTA.

16. Privacy Notice

• Your privacy is important to us. Please review INTA’s Privacy Policy.
• INTA collects personal information to enable your event registration, including unique database IDs, Preferred Name / First Name, Last Name, Email, Organization Name, Address, your reserved sessions/add-ons, and other contact details. This information may be shared with select third parties that perform services for INTA in connection with our event, including database management services, housing partners, hotels, sponsors, auditors, travel partners, and any other necessary services, when applicable.