Event Policies

Updated: April 5, 2024

Fees and Registration Requirements
All registrants for our events must be registered. Your registration entitles you to participate in the specific event that you registered. Additional fees may be required for add-on offerings, if any. For more information on add-on offerings at specific events (if any), please visit our specific event page.  

Member Registration Rates
To enjoy the member registration rate for our event, your organization must already be a member in good standing at the time of registration and at the time of the event.

If your organization chooses not to renew its membership and proceeds with your event registration, you will pay the non-member rate. However, the difference between the member and non-member registration rate will not be refunded if your organization renews for the membership year after you have registered for the event.

Guest Registration 
Guests refer to spouses, partners or children who are not practicing IP attorneys. Minor children and those who require supervision are not allowed to attend unless there are specially designated events for these groups. In those circumstances, the registered minor children and those who require supervision are only allowed in the space designated specifically for that event. Under no circumstances are they allowed to enter the INTA-licensed event space outside of the designated group event.

Payment 
Payment for our event registration is by credit card only and through our online system. All payment is due upon registration.   

Tuition Assistance 
Tuition assistance for our event is available to eligible practitioners who have a total individual income of less than US $35,000 a year or are currently unemployed. Proper documentation will be required. For more information or to request an application, please contact us.   

Travel and Accommodations Costs
Any costs associated with your attendance of our event shall be paid solely by you, and we shall have no liability for such expenses.  

Cancellations, Refunds and Substitutions
If INTA is prevented from hosting the event you registered for as a result of any cause beyond its control, or due to acts of God, strikes, labor disputes, government requisitions, restrictions or war or apparent act of war, terrorism, disaster, civil disorder, epidemic or pandemic, curtailment or restriction on transportation facilities, or any other comparable calamity, casualty or condition (collectively a “Force Majeure”) INTA shall have the right to terminate the affected event without liability immediately and shall be relieved of its obligations to you.  

For our refunds and substitutions policy, visit the respective event page. 

Event Access and Admittance
Only persons registered for our event will have access to our licensed venues spaces. Children, guests, and any other unregistered individuals will not be admitted unless they fall within our guest registration policies for the Annual Meeting. No exceptions will be made.  

Event Badges 
All event registrant badges will contain a QR code hosting the following information: Registration ID, Preferred Name / First Name, Last Name, Registrant Email, Organization Name, and Organization location/jurisdiction.

Anyone found counterfeiting, copying, sharing, and/or using badges from past events may be subject to sanctions, up to and including removal from our event and revocation of INTA membership. 

Badge Reprint Policy 
Onsite, a US $500 fee will be charged for the first reprint of a lost or misplaced badge. A US $600 fee will be applied to a second reprint. Badges will not be reprinted third time.

Onsite Badge Collection 
All registrants must pick up their badge onsite at our event venue. Registrants will only be allowed to collect their own badge. Printing badges on behalf of other registrants is strictly prohibited.

Once you have picked up your badge, it must always be worn throughout our event to access all event activities, including INTA related offsite events. 

Onsite Registration 
Onsite registration will be offered at our events unless, otherwise indicated. Onsite registrants must comply with our health and safety policies.  

Event Content 
You acknowledge and agree that INTA, in its sole discretion, reserves the right to change aspects of our event, including but not limited to our event name, themes, content, program, speakers, hosts, moderators, venue, time, and event policies.

Use of Likeness 
By participating in our event, you acknowledge and agree to grant us the right at our event to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to INTA includes the right to edit such media, use the media alone or together with other information, and allow others to use or disseminate the media. All media becomes the property of INTA. INTA also reserves the right not to record any event. 

Use of the Member Directory, Registrant Directories, and Other Networking Tools 
All information in our Member Directory is entrusted to registered members for personal use exclusively. The use of this information for any other purpose, such as unsolicited electronic communication, is expressly prohibited. The same applies to the unauthorized sale or distribution of information obtained from the Membership Directory. Violation of this policy may subject the member to sanctions up to and including revocation of your organization’s membership.

Our event Registrant Directories are limited to INTA members. Non-member registrants will not be included in event Registrant Directories at this time. All event registrants will have access to our meeting mobile app, when available,  and can display their contact information at their discretion and connect this way.

Special Needs 
If you have a special need or request or need auxiliary aids or services, please contact us.  

Disclaimer of Warranties, Limitation of Liability 
We give no warranties regarding any aspect of our event, or any materials related to it or offered at these events and disclaim all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. Our event is provided on an “as-is” basis.  

The speakers, registrants, or sponsors’ views, opinions, and positions at our event are theirs alone. They do not necessarily reflect the views, opinions, or parts of INTA or any employee. 

We make no representations of accuracy, completeness, timeliness, suitability, or validity of any information presented by speakers, registrants, or sponsors at our event. We will not be liable for any errors, omissions, or delays in this information or any losses, injuries, or damages arising from its display or use. 

We do not endorse and expressly disclaim all liability relating to any of the products or services provided by speakers, registrants, or sponsors. 

Except as required by law, neither INTA nor its affiliates shall be liable for direct, indirect, special, incidental, or consequential costs, damages, or losses arising directly or indirectly from our event or other aspects related to it or in connection with our event. 

The maximum aggregate liability of INTA for any claim in any way connected with, or arising from, our event whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to us for our event.    

Code of Conduct 
Our event is an opportunity to share information, increase knowledge, network, and build business relationships. We encourage the open exchange of ideas, support professional development and personal growth by ensuring our global membership’s diverse range of voices are represented. INTA is dedicated to ensuring that our events and affiliated gatherings are an inclusive, respectful, productive, and harassment-free experience for everyone. 

Intellectual Property 
All intellectual property rights in and to our event, our event content, and all materials distributed at or in connection with our event are owned by INTA or our event sponsors or speakers presenting at our event.  

Accordingly, you may not use or reproduce or allow anyone to use or reproduce any:  

• Trademarks or other trade names appearing at our event  
• Event content, or 
• Materials distributed at or in connection with our event for any reason without the prior written permission of INTA.  

Privacy Notice to Registrants on Personal Information Collected by INTA 
Your privacy is important to us. Please review INTA’s Privacy Policy. 

INTA collects personal information to enable your event registration, including unique database IDs, Preferred Name / First Name, Last Name, Email, Organization Name, Address, your reserved sessions/add-ons and other contact details. This information may be shared with select third parties that perform services for INTA in connection with our event, including database management services, housing partners, hotels, sponsors, auditors, and any other necessary services, when applicable.